Automated data processing with paper-based forms


Are you currently collecting data on paper forms and entering data manually? There is a better way. In this post, I'll describe how you can minimize manual data entry costs by automating form capture and processing. provides an easy and cost-effective technology for creating paper-based forms with a checkmark and handwritten text recognition:

  • Scan an unlimited number of documents.
  • Create surveys with an unlimited number of questions and pages.
  • Recognize documents from photos, deskew images and automatically rotate pages.
  • Scan duplex of simplex questionnaires.
  • Uniquely mark each paper copy to avoid duplicate scans and automatically sort the pages.

Data Entry from paper-based forms

Setup your questionnaire on for collecting data via paper forms. Once you are ready and happy how the survey looks like, just print your survey forms and distribute them to your respondents or the data collector staff.

You do not need to worry about the design of the form. Our survey builder creates an optimized layout so the forms are readable by machine and do not require any adjusting.

The data entry is automated. You only need to scan the filled sheets and upload to our cloud platform. Within minutes of uploading, you will be able to analyze the quantitative data.

Cloud-based software

Unlike most of the alternatives such as ABBYY OCR or Remark Office OMR, the software is available as a web service and does not require you to install any type of software or buy compatible hardware to scan the surveys. This allows you to start creating the survey for your research immediately.

You never need to worry about backing up your data as we automatically back it up several times a day and store in encrypted storage. Read our security statement to learn more about it.

Our advanced image processing allows capturing responses from forms scanned

Getting started is easy as you only need to register and create a survey form online and print it. Once you have several responses collected just scan the pages and upload the scanned documents.

Easy to use survey designer

We built the survey designer to be as simple as possible for users setup their first paper survey. The generated paper layout is automatically optimized for the automatic form processing and includes all required marks to help with image processing and field recognition.

Scanning paper-based forms

You may use any type of scanner to scan the completed documents. You may as well capture paper forms using your mobile phone. Generally, scanning with a document feeder is much more efficient. However, our software is designed to recognize documents from the photos as well.

Handle any scale

Our data processing software is designed to handle a large number of documents and can scale dynamically. Therefore, we are able to process thousands of scans per hour.

Accurate optical mark recognition

Our software correctly identifies 99.99% of the checkmarks. If the calculated accuracy is lower than a certain threshold, a response will be flagged for you to review and manually verify the answer.

You may choose between two recognition modes to suit your requirements:

  • Check or fill the box to respond (default mode)
  • Check to respond, fill to unmark

Online survey collector

Do you need to collect the surveys from both paper-based forms as well as web surveys? Or would you like to enter the data into the system manually on certain occasions? Web surveys may be optionally enabled allowing you to collect data from multiple sources and store in one location.

Analyzing results online

You may analyze your results online as soon as you upload and data is processed. Exporting results from our database is simple and fast.

Are you ready to create your first form to automate your data processing? Click here to register and try out our data capturing software today.

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