How does it work?
1. Create a paper survey
Design your survey with our online survey creator and customize the way you like it.
There are 12 different question types to choose from and a variety of text formatting settings.
Would you like to see how it looks first? Click here to see some of our sample templates.
2. Print paper forms
Once you are happy with the survey design, it's time to print out the copies.
If your survey has more than one page, each page will be marked with a unique identifier. This simplifies the scanning and recognition process as well as prevents duplicate uploads.
3. Begin data collection
You may now distribute the forms and collect the feedback from your respondents.
You may also provide a link to complete the same survey on the web!
4. Scan & upload
It's time to scan the pages. Once you have the files scanned, you can upload them to PaperSurvey.io. You do not need to care about the page order or rotation, it will be detected automatically.
- by email.
- auto-sync from Dropbox.
- upload via actions.
- use API.
5. Analyze survey results
Analyze the survey results online or download the data file (in CSV, Excel or SPSS format) for further analysis.
Your results may be displayed in word clouds, bar charts, pie charts, and response tables.
Optical mark recognition (OMR)
PaperSurvey.io recognizes checkmarks automatically from the scanned surveys with a 99.99% accuracy.
Intelligent character recognition (ICR)
Recognize characters written inside square boxes. This is great for short text, digits or dates.
Handwriting recognition (HWR)
Automatically recognize handwritten text from open response questions with a state-of-the-art AI handwriting recognition technology.
Unique identifiers for multi-page surveys
Each page can be uniquely marked. This reduces errors, eliminates duplicates and simplifies the form scanning and processing.
Use our merge tool or customize the survey with Microsoft Word mail merge to dynamically insert information and pre-fill forms.
Collect responses using the web survey forms as a supplementary collection source to the paper surveys.
Integrate with other applications to automate your workflow via recognition triggers and upload actions.
API & Webhooks
Integrate it with your own database or application by automatically syncing the data as there are new data.
What our users say
"It worked out of the box. No training required, no clumsy configurations, and almost zero trial and error. Brilliant. Over-the-top customer service and expediency to design improvements based on feedback. It's an easy-to-use product that fills a void in the market and takes the sometimes essential paper-based survey work into the 21st century! While there may be some areas that can still be enhanced, by experience with customer service has blown me away..."
— Virgil HP, Research and Evaluation Manager and Advisor
Simple & Effective
"Very easy to setup, intuitive UI for creating a questionnaire (similar to Google forms) - plenty of options for question types - form layout is simple and effective, spaced nicely no over crowding - printing versions, can be used to print a version for on location and allocate it accordingly once scanned - dropbox feature works seamlessly, takes a minute to setup - verification is quick and suprisingly pretty accurate ocr - integration with Google sheets is the icing on the cake, perfect for connecting to business intelligence software."
— Adrian K, CEO
Couldn't say better things
"My overall experience was fantastic. I honestly have nothing bad to say. The developer went above and beyond to meet my needs, the product worked exactly as advertised, and it saved hours upon hours of time. I will absolutely be recommending PaperSurvey to my colleages and it will be my go-to for all future research work that I conduct."
— Rebecca W, Research Scientist
Perfect tool for a small organization
"This one tool designs, previews,prepares print survey for mailmerge, scans paper responses including character recognition and handwrtten recognition, and supports online reporting. As a former survey manager for a government agency, I was pleasantly surprised to find a tool with such a robust set of capabilities. Most important, the software developer listens and accommodates most requests."
— Roberts M, Survey Manager
Very good tool to collect data
"I use it to collect data for research, both in paper and online. Very good technical support. It was very easy to design the survey."
— Sandra T, Professor
Amazing Product, Excellent Customer Service!
"I urgently had to find a software to use for paper feedback that could be then be uploaded to extract the responses in an efficient and smart way. Im so glad that I found PaperSurvey. I loved designing the survey as it really made me think about a simple user experience, which PaperSurvey so seamlessly has the capability to do so."
— Shreya V, Design Engineer
Full featured service
"The range of features is great. Ability to email responses to be automatically read is great. We keep finding new ways in which the software fits our needs."
— Jay B, Application Developer
The silver bullet for OMR software surveys
"We are using PaperSurvey to survey the people we serve. Papersurvey lets us survey as many people as we like and then process the data very quickly so we can start digging in!"
— Phil T, Sr. Manager of Research and Program Evaluation
Frequently asked questions
- How accurate is the software?
Our software recognizes 99.99% of the checkboxes correctly. Handwritten text is recognized very accurately in multiple languages but it may be less accurate in low-quality scans.
- Are you GDPR/HIPAA compliant?
Yes, we are GDPR compliant. We are not HIPAA compliant at the moment. Reach out to us at firstname.lastname@example.org and we will let you know when we achieve HIPAA compliance.
- What printers and scanners are compatible?
You may use any type of economy or business scanner to print and scan the printed forms. We recommend that the printer at least have the document feeder function to make the scanning process fast. If you do not have a scanner, you may as well capture the pages with your phone camera or a specially designed Android app for scanning.
- What is optical mark recognition (OCR)?
Optical mark recognition (OMR) is a process to identify and extract data from paper forms by analyzing marked fields such as checkboxes or 'bubble' fields. OMR is used in all close-ended questions to detect whether participant responded or not.
- Do you support optical character recognition (OCR)?
OCR only works with the machine-printed text and it can't accurately read handwriting. For reading the handwriting we use handwriting text recognition (HTR). If you need, you may choose to recognize the text using OCR engine (e.g. if you plan to insert some text before printing).
- Do you support intelligent character recognition (ICR)?
We support ICR for both digits and characters. There is no limit how many ICR fields you can have and ICR does not count towards 'Handwritten text recognition' field limit.
- What happens when my trial or subscription ends?
Your surveys become read-only and you will not be able to print new copies or upload new scans. You may still be able to view the analytics and export data. Once you resume your subscription, all the features will be reactivated.
- Can I collect responses on the web?
Yes, we do have this capability. You may share a link to a web survey to collect survey responses in a web form. You will be able to analyze results from a single spreadsheet.
- Do I need to install or maintain any software?
The service is cloud-based and you do not need to install anything.
- I need a custom feature. Can you add it?
Feel free to reach out to us with your requirements. We will likely be able to add this feature for you.