PaperSurvey provides powerful filtering options to help you find specific responses quickly. You can filter by response status, content, dates, and various metadata to analyze your data more effectively.

Quick filter options

Filter by response status

The response table includes several quick filters for common scenarios:

• No Response - Shows entries where participants didn't answer specific questions
• Invalid - Displays responses marked as invalid during verification
• Duplicate answers - Finds entries with identical responses to the same question
• Hide rows with no data - Removes blank entries created in advance for prefilled forms

Filter by metadata

You can filter responses using various metadata fields:

• Identifier - Search by unique response ID or find duplicates
• Uploaded by - Filter by team member who uploaded the document
• Collector - Choose between Web Survey or Paper Survey responses
• Batch - Filter by specific print batch
• Tag - View responses with specific tags
• Version - Filter by survey version or language variant

Date range filtering

PaperSurvey offers three date filtering modes:

Uploaded date

Shows responses uploaded within your selected date range. This is the default and most commonly used filter.

Updated date

Displays responses last modified during the specified period, including manual edits or verifications.

Printed date

Available only for surveys with unique page marking. Filters responses by when the print batch was generated.

To use date filters:

1. Select the date mode (Uploaded/Updated/Printed)
2. Choose your date range using the calendar picker
3. Use preset options like "Today", "Last 7 days", or "This month" for quick selection

Advanced search and filtering

Search within responses

Each question column includes a search box where you can:

• Type keywords to find specific text responses
• Use the dropdown to select from multiple choice options
• Click special filter buttons for no response, invalid, or duplicate entries

Column-specific features

For text questions:

• Search box for finding specific words or phrases
• "No Response" button to find unanswered questions
• "Invalid" button for verification issues
• "Duplicate answers" to identify repeated responses

For multiple choice questions:

• Dropdown list of all available options
• Multi-select to view multiple options at once
• "Any of the above" to see all answered entries
• "Not responded" for blank responses

Working with filtered results

Exporting filtered data

When you apply filters, the export function respects your current view:

• Only filtered responses are included in exports
• Sort order is preserved in exported files
• All active filters are applied to the export

Bulk actions on filtered results

After filtering, you can:

• Select all visible responses for bulk operations
• Apply tags to filtered groups
• Delete specific filtered responses
• Merge entries that meet filter criteria

Combining multiple filters

Filters work together to narrow your results:

1. Apply a date range to focus on a time period
2. Add a tag filter to see specific categories
3. Filter by question responses for detailed analysis
4. Search identifiers to find specific entries

All active filters display at the top of the response table. Click the filter icon to modify or clear individual filters.

Common use cases

Quality control

1. Filter by "Invalid" responses across all questions
2. Review and correct data entry errors
3. Re-verify after corrections

Duplicate detection

1. Use "Duplicate answers" on key identifier questions
2. Filter by duplicate identifiers
3. Merge or remove duplicate entries

Incomplete response analysis

1. Filter by "No Response" on required questions
2. Identify patterns in missing data
3. Follow up with participants if needed

Batch verification

1. Filter by specific batch
2. Filter by upload date and user
3. Verify all responses from one upload session

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